MINUTES
The Village of Evendale
Regular Council Meeting
October 11th, 2011
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Fire Chief Rick Cruse, Village Clerk, Barb Rohs, Village Solicitor, Tim Burke and Village CFO George Snyder.
Mr. Todd Portune, Hamilton County Commissioner, addressed Council. Commissioner Portune spoke about OKI’s recommendations from the Regional Freight Plan that would impact Evendale. Movement of freight in 2014 by rail, major highways, Ohio River and the freight air terminals all have a positive impact on the Greater Cincinnati economy. Panama Canal expansion in 2014 and double stacking of trains will increase freight movement. There are fifty eight recommendations to help move freight through the Mill Creek corridor, twelve are priority and three of those recommendations will have a direct impact on Evendale. The three recommendations that ease congestion in the area that will impact Evendale are: East Sharon Road and Medallion Dr intersection; Reading Road grade separation in Sharonville; and
Thru the Valley project. Hamilton County wants to partner with Evendale when addressing these issues. Mayor Apking thought Evendale was suppose to be invited in participate in the discussion before the recommendations were distributed.
A draft copy of the agenda for a local summit on shared services in Hamilton County was distributed. The dates have not been sent but it will be before the end of 2011.
Mr. Ranz wanted to make sure Commissioner Portune was aware of dirt and traffic
problem on Medallion Drive in Sharonville.
Adam Browning, VP General Council Gold Medal Products Company addressed council. Mr. Browning expressed that Gold Medal is very pleased with the relationship they have with Evendale since their move to Evendale in 1977 and currently has over 300 employees. Evendale is a great place to do business and appreciates the dialogue they continue to have with the Village. Mr. Browning wanted to address how the recommendations from the Regional Freight Study would impact Gold Medal. The implementation of the recommendations needs to take into account the negative effects on the safety, environment, quality of life of the residents and business. Gold Medal’s twenty two acre site abuts the Sharonville Container Port. If the Sharonville Container Port’s yard is going to be expanded, freight traffic and
semi-trailer track will be increased. At this time, Gold Medal is against expansion of the Sharonville yard through increased freight, semi traffic, and acreage. Gold Medal has been having ongoing problems with dust issue and the Village has been involved. Gold Medal feels Sharonville Container Port has not remedied the situation. The Sharon Rd entrance into the yard is muddy, full of debris, dust and has had multiple accidents. Moving the entrance to Medallion Drive is not a good solution.
Jack Cameron addressed council and confirmed that the Sharonville Container Port use is non-conforming. Mayor Apking thought the container company was only going to use that entrance for a short period of time and it has been about fifteen years.
CSI Waste Management
Mr. Schaefer’s committee suggested the Village accept the first option year with CSI. Mr. Schaefer made the motion and Mr. Vonderhaar seconded the motion, all were in favor. “I move that the Council of the Village of Evendale record in the Minutes of this Council meeting that the Village has elected to accept the first option year contained in its contract with Republic Services of Kentucky, LLC, d/b/a CSI Waste Services of November 26, 2008.”
Mr. Puthoff expressed to Ms. William, Municipal Sales Representative for Republic Services, the speed of the trucks on Glendale Milford Rd were excessive at times. The increase per household was is .30 per house per pickup. Mr. Snyder commented that the Center for Local Government collected waste management pricing and the extension’s pricing was competitive.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved.
Committee Reports:
Police and Fire Council Committee:
The Fire Department has had a resignation and the position is in the process of being filled. The new ladder truck will be in full function in a few weeks and dedication will be held at the town meeting.
Finance, Administration, Recreation, Service, Engineering and GHF Committee:
The projected unencumbered balance without the TIF has been raised to $13,832,214. The actual tax receipts now are about $640,000 ahead of 2010.
Town meeting is November 13th at 5:00 pm.
The National Alliance for Youth Sports awarded a national award to the Village of Evendale’s Recreation Department.
October 26th is “Meet the Candidates Night” at Raffels. Mayor Apking introduced the candidates. This will be televised by ICRC and a schedule of the showing will be placed on the Village’s website.
The Mayor presented Res. #11-08 RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINIED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. Discussion: There is no inside millage and do not plan to have one in 2012. A motion to read Res. #11-08 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Res. #11-08 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Res. #11-08 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Res. #11-08 adopted as an emergency.
The Mayor presented Res. # 11-09 A RESOLUTION OPPOSING THE STATE OF OHIO, TAKING CONTROL OF MUNICIPAL TAX COLLECTION. Discussion: Cindy Vaske, Village of Evendale Tax Administrator, read the full Res. #11-09. If centralized collection is successful all the municipalities will send their earnings tax to a state office and then Columbus would take 1.5% before the money is redistribute back to the communities. The Ohio Business Gateway already allows a business to file with multiple municipalities. Ms. Vaske stated it is very difficult to monitor from the state level all the activity in Evendale. Many municipalities are passing resolutions similar to this resolution opposing centralized collection. A motion to read Res. # 11-09 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and
unanimously approved on roll call. A motion to suspend the second and third readings of Res. # 11-09 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Res. # 11-09 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Res. # 11-09 adopted as an emergency.
The Mayor presented Ord. #11-42 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MUTAL AID AGREEMENT WITH OTHER LAW ENFORCEMENT AGENCIES IN HAMILTON COUNTY AND DECLARING AN EMERGENCY. Discussion: Chief Korte discussed the updated mutual aid agreement is has not been updated since 1986 brought up by the Hamilton County Chiefs Association. It redefines roles and responsibilities between local communities. A motion to read Ord. #11-42 by title only was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-42 was made by Mr. Puthoff, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ord. #11-42 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and
unanimously approved on roll call. Mayor Apking declared Ord. #11-42 adopted as an emergency.
The Mayor presented Ord. #11-43 ORDINANCE LEVYING UPON A CERTAIN LOT AND LAND AT 3685 MOORHILL DRIVE, A CERTIFIED PROPERTY TAX LIEN FOR THE PAYMENT OF COSTS INCURRED BY THE VILLAGE OF EVENDALE FOR THE MAINTENANCE OF PROPERTY BY THE REMOVAL OF WEEDS AND LITTER AND DECLARING AN EMERGENCY. Discussion: This is a vacant house that the Village has been maintaining. If continuing expenses are incurred than another ordinance will have to be passed. A motion to read Ord. #11-43 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-43 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #11-43 as an emergency was made by Mr. Puthoff,
seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. #11-43 adopted as an emergency.
The Mayor presented Ord. #11-44A ORDINANCE APPROVING A LOT SPLIT FOR KINETIC VISION AT 10255 EVENDALE COMMONS DRIVE AND DECLARING AN EMERGENCY. Discussion: Miller-Valentine addressed council. Kinetic Vision is looking to expand in 2014, south of the existing building. Planning Commission agreed on the lot split. There are 9.7 acres are still available. A motion to read Ord. #11-44A by title only was made by Mr. Ranz, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-44A was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #11-44A as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord.
#11-44A adopted as an emergency.
Mr. Puthoff made the motion to table Ord. #11-44B ORDINANCE DENYING A LOT SPLIT FOR KINETIC VISION AT 10255 EVENDALE COMMONS DRIVE AND DECLARING AN EMERGENCY, seconded by Mr. Vonderhaar and unanimously approved.
Jack Cameron addressed council regarding the electric endorsement with Duke Retail. Duke Retail is offering a 6.39 fixed rate through Dec 2013 and they would like to know by the end of the month if Evendale will accept it. There will have to be a motion to approve this rate. Mr. Cameron suggest that council should endorse this rate. If a resident signs up for a higher rate and the Village endorses a lower rate than the residents rate will be the lower rate. Residents will need to resign up for the program. Evendale residents have saved $250,000. Mr. Schaefer would like to have a special meeting and possibly do some comparison shopping. Either a special meeting will be called or this will be on the agenda in November.
Due to Election Day the next council meeting will be on November 10th at 7:00.
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